Tips to look like a Zoom Pro!

Unless you have been living under a rock, you must have heard of Zoom! Prior to the pandemic, it was nowhere near as popular as now. Zoom is used by businesses and individuals for a myriads of tasks.

Running a virtual assistance business makes us veterans of Zoom as we have been using it regularly prior to the pandemic.  I would like to share with you a few features that I love and can be useful for your meetings.

Recurring Meetings

If you have a regular meeting, class or a course that runs at a similar time every week or month, you can set up a recurring meeting in Zoom. Each meeting will have the same link and will cut down on the number of people asking you for the link each time. To set one up, click Schedule a Meeting and tick the Recurring Meeting box and follow the instructions from there.

White Board and Annotating

This is brilliant for engaging with people while you are on a call. If you are talking through a presentation this can help break up the session. To get the white board, you select Share screen, White Board. Depending on your settings your audience can annotate too!

See who attended

If you have hosted a webinar, or had a meeting where you have not asked for registration in advance, you can see who attended by running  a report in Zoom Account Management > Reports section. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.

How long can you be online? If you have a meeting with one  other person, there do not seem to be any limits. More than one person, you are allowed 40 minutes on the free version. Sometimes, it lets you continue. On the paid version, there are no limits.

If you do not want to pay, you will need to plan your sessions to have a break so you reconnect after 40 minutes.

For more help on Zoom, meetings and any tasks that are stopping you from focussing on your core business contact Abbie via email at [email protected]